Mapping It All Together

No time like the present, it’s time to bring it all together. Over the last two weeks we asked you to look at your infrastructure and partnerships, now it’s time to map everything together and move forward with an action plan.  One of our primary goals is to help you maximize your potential and help you grow.  We see the value in education and having the right team to help you succeed. In our first week segment, we asked you to ask yourself: Does your software have these capabilities?  Are you using them to the fullest functionality?   At Alliance Association Bank (AAB), we know how important efficiency is and we… Read More

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How To Repay and Association Loan

By Josh Ormiston, Vice President Alliance Association Bank HOW TO REPAY AN ASSOCIATION LOAN When an association decides to take a loan out to finance a capital improvement project, there are three main options in which the association can choose to generate funds for repayment of the loan. Allocate Funds from the Existing Budget Raise Regular Assessments Implement a Special Assessment Each option has its own benefits and pitfalls.  The option chosen may have an impact on the community support for the project and the general attitude towards the association’s board and/or manager. By choosing to finance a capital improvement rather than pay cash, the cost for the improvement is being… Read More

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Remote Banking and the Deposit Scanner

by TERRY BURKS, VP-CUSTOMER SERVICE MANAGER REMOTE BANKING AND THE DEPOSIT SCANNER There is no fountain of youth, or miracle cure for many diseases, but the banking business several years ago got all the regulatory agencies to let go and allow banks to distribute scanning devices to their clients.  Bank customers now have the ability to create deposits and submit them directly to their accounts via a small scanning device right from their desktop. What we would like to talk to you about this month is the devices themselves and the responsibilities surrounding those devices and the checks you deposit through them. The scanners are equipped with a great deal… Read More

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Is an Association Required to Have an Audit Done Every Year?

By Beth Mulcahy, Esq. It’s that time of the year again… Fiscal year 2015 has ended for most of our association clients and boards are now considering the next requirements with regard to the association’s 2015 financial books and records. Many boards have contacted our office asking if an association is required to have an audit done by a CPA every year. The answer is… it depends…First, you need to examine and review your association’s documents (CC&Rs, Articles of Incorporation and/or Bylaws). Do your association documents address the need for an audit, review or compilation? If so, the association needs to follow what the documents state on this important issue.… Read More

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5 Tips to help new Board Members figure out what Community Association documents need to be kept and what to toss

Our firm has encountered situations where new board members were handed boxes of association records or been asked to review and ascertain what records the association should keep or send to the shredder. It is a big decision, but don’t be discouraged, here are a few tips you should keep in mind as you sort through the pile of papers. Remember, associations are recognized as legal entities, so certain records must be preserved for the proper period of time. 1. Retain financial records permanently Accounting statements documenting the association’s history should be retained permanently. Tax forms and supporting documentation must be retained for at least seven years. Banking records for… Read More

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Our Association Has Trouble Getting Owners to Attend Our Annual Meeting. Do you have any Tips on How to Increase Attendance?

By Beth Mulcahy, Esq. Yes, I do! Here are a few of our firm’s suggestions on how to increase attendance at an Annual Meeting. ♦ Announce the annual meeting date, time, and location in as many places as possible ♦ Plan and publicize a social event after or before the meeting and include food ♦ Give away door prizes or conduct a raffle (vendors of the association may be willing to donate door prizes) ♦ Give away awards for best lawn, flowers, best holiday decorations, etc. ♦ Establish a program; have a discussion on hot topics such as increasing the assessment rate, crime or common area improvements ♦ Arrange for guest… Read More

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9 Suggestions to Help Limit Speeding in Community Associations

By Beth Mulcahy, Esq. Over the past few years, our firm has heard horror stories from association boards and residents regarding owners, residents and vendors speeding and/or failing to obey traffic signals on association streets. Drivers who do not obey the speed limit within an association are a growing problem for community associations. Association residents want to feel safe in their front yards or while they are walking in their neighborhood. Traffic speed limits are designed to keep association members safe by posting maximum vehicular speeds. Factors such as street location, street size and number of vehicles per day are all used to determine the safest speed vehicles should travel.… Read More

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Handle Hoarders Carefully

By Beth Mulcahy, Esq. There is a growing problem in community associations – owners who hoard books, newspapers, trash, knick-knacks, furniture, scrap metal, animals, rotting food and everything in between. The problem is common and has been identified as a serious behavioral illness. “Hoarders” are usually isolated and suffer from the psychological issues that produce the clinical definition of hoarding, which is “retaining items of no value in quantities that interfere with the victim’s ability to function”. The effect of this creates a fire danger, structural problems to the home, health risks and additional problems for the hoarder, their family, often the neighbors and the association. “Hoarders” are people whose… Read More

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5 Steps to Limit Potential Board Member Conflict

Did You Know? STEPS TO LIMIT POTENTIAL BOARD MEMBER CONFLICT 1. Give all board members an opportunity to contribute with equal time; 2. Consider enacting regulations, such as discussion time limits; 3. Allow follow up discussion on a topic after all board members have been given the opportunity to speak; 4. Educate new board members on board processes and outstanding issues; 5. Encourage mentoring of new board members.

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Our Board Just Received Notification that a Sex Offender Moved into our Association. What can we do about this?

By Beth Mulcahy, Esq. Unfortunately, our firm has received this question many times in 17 years. First, let’s talk about Arizona law. Arizona Sex Offenders Community Notification Statutes On June 1, 1996, the Arizona legislature adopted the Arizona Sex Offenders Community Notification Statutes (A.R.S. Sections 13-3821 to 13-3828). Under these laws, once a convicted sex offender is released from jail and intends to enter and remain in Arizona, the sex offender must register with the sheriff of the county in which they intend to reside. Prior to release, the agency that had custody of the individual completes a risk assessment which determines the offender’s risk level. The level of risk… Read More

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